One of the basic, perhaps the most important resources of any business organization is the people who work in it. With their knowledge and skills, they decisively contribute to the creation of additional company values.
Human Resource Management (HRM) includes all activities and processes in the domain of planning, recruiting, training, and monitoring personnel with the sole aim of constantly improving the performance of a business organization.
A quality HRM system should ensure monitoring of potential personnel, quality selection, and introduction of personnel into the business system, as well as their constant monitoring and improvement to ensure the continuity of their productivity and business ability in conditions that require permanent monitoring of new achievements, trends, and knowledge.
Through continuous monitoring and analysis of the needs and ambitions of employees, it is necessary to ensure the constant improvement of work organization, working environment, and means of work and thus provide changes that affect the satisfaction of workers, and therefore their work results and willingness to change.
It is HRM processes that generate the organization scheme of the business system, as well as records of workplaces and employees. They represent one of the basic sets of data on which the integrated information system for business management (ERP – Enterprise Resource Planning) is based. Almost all other information subsystems use the above data, linking them to specific events, business and financial changes, or any other factors of business. That is why the quality, consistency, and provision of a complete data history within HRM is of key importance for the efficiency and usability of the overall ERP system.
HR module as part of the information system
The database of the HRM module is an integral part of the unique database of the UniDocs Business Box system. It was developed in such a way as to ensure the management of all data on the organization of the business system, records and a precise description of jobs, for all temporary and permanent employees, former employees, members of their families, as well as job candidates, scholarship holders and other persons who represent part of the personnel potential of the company. . The HRM database also contains assignments to workplaces and/or project teams, as well as all changes caused by different types of leave or special tasks.
The database also stores a complete history of data, which includes the history of organizational charts, workplaces, employee schedules, changes to schedules, as well as data on all personnel-related events.
The HRM module contains applications that automate the development of all processes related to planning, hiring, and monitoring personnel, planning and defining the organization and workplaces, training personnel through mandatory and supplementary training, and all other aspects of personnel management and company organization.
All applications are fully integrated into the UniDocs platform for managing documents and business processes and provide automated generation of all types of contracts, annexes, solutions, and other documents from the HRM domain in electronic form. The system also maintains a file of each employee, which contains a set of all documents related to him. In this way, HRM uses all the functionalities of the UniDocs system, such as storage, exchange, archiving, and electronic signing of documents, which ensures that the management of documents and business processes is an integral part of the HRM module.
The module also includes complete functionality for automated recording and monitoring of attendance at work, determination of variable parts of labor compensation, as well as determination of all standard allowances and deductions, which together form the basis for salary calculation for a certain period.
An integral part of the HRM module is the subsystem for monitoring the debiting of fixed assets and inventory, as well as the debiting of protective equipment and equipment, tools, and the like. Debts can be at the level of a specific employee or at the level of the organizational unit, and the system always controls whether they are performed in accordance with the defined rules established within the company.
In addition, the module contains a complete set of tools necessary for monitoring all parameters related to occupational safety. It ensures the recording of all events of importance for work related to occupational safety, such as occupational injuries, illnesses and other events. These functionalities, combined with the planning and monitoring of mandatory trainings and special reports from this domain, enable the actual management of occupational safety affairs, as well as the constant improvement of the safety of the working environment.
All application units can be delegated to specific users of the system by the universal system for creating permissions and access restrictions and thus adapt to the specific organization and the authorizations within it, regardless of the type or size of the company or organization.
Like all other modules of UniDocs Business Box, the HRM module is easily adapted to the specific organization and schedule of work and responsibilities within the company. It is open and easily integrated with the information subsystems of other manufacturers, and with the other modules of the UniDocs Business Box system it fits easily, like an element of an ideally fitted puzzle.
The HRM module complies with the requirements of all business standards applied within the company, among which are the standards of the ISO 9000, 27000 and 20000 series.
Benefits from the introduction of the HR module
UniDocs Business Box HRM module ensures complete consistency and integrity of all personnel documents and data. Simply, by creating each of the solutions, all accompanying data are automatically updated, and the document itself is automatically placed in the employee’s file in electronic form. All document interdependencies are established automatically, without the possibility of any discrepancy being reported.
Precisely defined organization, workplaces, subordination of employees, and other ways of classification ensure that every income and expense is precisely addressed, which enables exceptional mechanisms for measuring the productivity, profitability and efficiency of individuals, organizational units and contributes to the constant improvement of the efficiency of the entire company.
The wealth of recorded data and events, as well as all the listed functionalities of the HRM module, guarantee continuous improvement of each individual employee, improvement of the organization of the business system, working conditions, working environment, and safety at work. Quality organization and satisfied employees are a guarantee of the success of any company.